1. WHO WE ARE
Terenure Sports Club (“TSC”, “the Club”, “we”, “us” or “our”) is committed to protecting your personal data and respecting your privacy.
For the purposes of the EU General Data Protection Regulation (“GDPR”) and the Data Protection Act 2018, the Club acts as the Data Controller.
This Privacy Policy explains how we collect, use, store and protect personal data relating to our members, prospective members, website users and individuals who interact with the Club.
2. INFORMATION WE COLLECT
We may collect and process the following personal data:
Membership and registration data
Name
Address
Email address
Phone number
Date of birth
Gender
Occupation (where supplied)
Membership category and payment records
When you interact with us
Information provided in correspondence or enquiries
Participation in surveys or club feedback (optional)
Records of attendance at club events or activities where relevant to membership administration
Website and digital services
Our website and systems may collect:
IP address
Browser type and device information
Usage statistics and traffic patterns
Cookies (see section 7)
3. HOW WE USE YOUR PERSONAL DATA
We process personal data for the following purposes:
To administer membership
Processing applications and renewals
Maintaining accurate membership records
Lawful basis: Contract / Legitimate Interests
To communicate with members
Club updates, notices, schedules, facility information
Lawful basis: Legitimate Interests
To manage Club operations and governance
Committees, voting records, incident management and compliance
Lawful basis: Legitimate Interests / Legal Obligation
To process payments
Membership fees, booking fees, event fees
Lawful basis: Contract / Legal Obligation
Marketing and event notifications
Upcoming events, offers or club activitie
Lawful basis: Consent (for new members)
Members may opt out at any time.
4. DATA VISIBILITY WITHIN THE CLUB
In line with Club rules and constitution:
Names of new membership applicants may be displayed on the Club noticeboard for a limited period
A register of members may be available within Club premises
5. DATA SHARING
We may share personal data only where necessary:
With service providers who support Club administration (e.g., membership platforms, payment processors)
Where legally required (e.g., regulatory or safeguarding obligations)
In the event of a Club restructuring or asset transfer
We do not sell personal data to third parties.6. DATA STORAGE AND SECURITY
We take appropriate technical and organisational measures to protect personal data from unauthorised access, alteration, loss or disclosure.
Personal data is stored within the European Economic Area (EEA). We will not transfer data outside the EEA without appropriate safeguards.
7. COOKIES
Our website uses cookies to:
Recognise returning users
Improve browsing experience
Analyse site usage patterns
Users may refuse cookies through their browser settings.
For more information visit: www.allaboutcookies.org
8. DATA RETENTION
We retain personal data only for as long as necessary:
For the duration of your membership
For legal, financial or audit requirements
For dispute or safeguarding considerations where applicable
When no longer required, data is securely deleted.
9. YOUR RIGHTS
Under Data Protection Law, you have the right to:
Access your personal data
Request correction of inaccurate data
Request erasure in certain circumstances
Restrict or object to processing
Withdraw consent (where consent is the lawful basis)
Data portability (where applicable)
Requests can be made by contacting: terenuresportsclub@gmail.com
10. DATA PROTECTION INCIDENTS
If a data breach occurs that poses a risk to your rights, we will notify you and the Data Protection
Commission in accordance with GDPR requirements.
11. CHANGES TO THIS POLICY
We may update this Privacy Policy occasionally. Updates will be posted on our website and communicated where appropriate.
12. CONTACT
If you have questions about this Privacy Policy or how your data is handled, please contact: Email: terenuresportsclub@gmail.com
Committee Responsibility: Data Protection Lead/ Terenure Executive Committee